KNIGHTS HILL ASSOCIATION, Inc.

Bridgton ME 04009

Board of Governors Meeting

October 7, 2006

Draft

The meeting was called to order at 8:30 A.M.

In attendance were board members:

Pam Ambrose, President

Tom Kearns, Vice-president

Jeff Witherell, Treasurer

Phyllis Ginzler, Clerk

Marilyn Salerno

Peter Silva

Tom Tanner

Also in attendance were 4 KHA members. (Sign-in sheet attached.)

Collateral that was provided to members included:

Agenda

Manager’s Report

Presiding Officers of Knights Hill Association (KHA) Draft Copy for Discussion Purposes

Outline of Office and Business Procedures for Knights Hill Association (KHA)

KHA, Inc. Statement of Account Balances (as of 10-04-06)

KHA, Inc. Check Detail (Sept.1 through Oct. 4, 2006)

KHA, Inc. Profit and Loss Budget vs. Actual (Jan.1 through Oct. 4, 2006)

Outline of Office and Business Procedures for Knights Hill Association (draft)

President’s Remarks

Pam Ambrose commented on the procedure of hearing a member’s comments or question placed as the last item on the agenda. She proposed a change to allow member input or questions throughout the meeting. She requested that the member begin by stating his or her name and address before speaking.

Secretary’s Report

The minutes of the September 2, 2006 meeting were approved with amendments. Marilyn Salerno made the motion to approve and Tom Kearns seconded.

Treasurer’s Report

Jeff Witherell reported that KHA finances were in good order. Tom Kearns made the motion to accept the Treasurer’s report with Peter Silva seconding. The motion passed.

Committee Reports

1. Building. Dan Weygandt reported that he received one request for a deck addition. He also received a request for the construction of a garage prior to the building of the residence, which would not be constructed for 9-10 years. Tom Kearns read the relevant section in the KHA Subdivision: Declaration of Property Restrictions and Easements that refers to residential dwellings. After discussion, the Board directed Dan to discourage the applicant from going any further with his application.

2. Waterfront/Docks. Steve Fisher suggested postponing the beach raking and clean-up project until the water level is lower. He noted that he would need 10-15 people for about 2 hours. Discussion on scheduling this activity was postponed until spring.

3. Dockmaster. Ron Kostka suggested that the Dock master is an unnecessary position. Tom Tanner expressed concern over the placement of moorings, and that the process might need oversight. Ron agreed to continue in the Dock master role with help from Tom Tanner.

Manager’s Report (included in its entirety)

(Insert Manager’s Report.)

The Board discussed the issue of closing the pool shortly after Labor Day, 2007. In the past, the pool is hardly used after that holiday weekend.

The Board also discussed the on-going issue of snakes as “exotic animals”. The Board sought the opinion of attorney Kelly Matzen who responded that the Association has the authority to enforce the Declaration of Knights Hill Subdivision, Section 14: “No animals, birds or poultry other than common household pets shall be kept within this subdivision.” Pam Ambrose asked for a consensus on pursuing the matter. The Board agreed to ask our attorney to send a letter to a member who currently owns large snakes and brings them onto common property.

The Board discussed a timer to control the lighting at the docks during the summer season. It was suggested that lights go out at 12:00 midnight on Friday and Saturdays and at 10:00 P.M. on weekdays. (from Memorial Day to Columbus Day)

Bill Hancock informed the Board that three members are late in paying dues (2 current members and 1 former member). He explained his actions to rectify the situation.

The Board discussed installing a hydrant or “bleeder” to mange the water issue on and around Hotchkiss Lane. Pam Ambrose asked Bill to initiate an evaluation and include this in the long-term water system improvement plan.

Phyllis Ginzler made the motion to accept the Manager’s Report, and Tom Kearns seconded. The motion passed.

Old Business

1. September meeting follow-up. Actions from the September meeting that were completed included thank-you notes to Bill Hancock’s assistant, Nicole and to Scott Russell. Pam reported that she spoke with the owner/member of a home involved in a noise complaint and the issue was resolved amicably. To be done: First-aid kits at the Bullwinkle and Poolwinkle.

2. Office and Business Procedures. Pam reviewed a prepared outline and opened it for discussion. Pam noted that most procedures are already being done. Discussion ensued around the issue of the hiring and firing of staff. It was agreed that the majority of the board would be required to approve all hiring and firings as a matter of ensuring that the board was aware of all hiring and firings. The Board moved to change the approval of expenditures to “expenditures over $500.” (Section F 5).

Tom Tanner made the motion to accept the Outline of Office and Business Procedures as amended. Jeff Witherell seconded and the motion passed.

3. KHA Water System. Tom Tanner asked for a map of the KHA water system. Bill Hancock, who maintains such a map, agreed to print and laminate copies of the map for Board members.

4. Officers’ Duties Description. Peter Silva made the motion at accept the description of Officers’ duties. Tom Kearns seconded and the motion passed.

5. Newsletter. It was suggested that Bill Hancock include a column of “Helpful Hints” in the newsletter. Bill asked for input within the week.

New Business

1. Fall Projects. Pam Ambrose asked Bill Hancock to undertake an evaluation of KHA’s insurance policies.

2. November Meeting. Pam Ambrose and Phyllis Ginzler will be absent from the November meeting. Tom Kearns will chair the November board meeting.

3. Renewal of Declarations. Pam Ambrose is working with Norma Gelles in preparation of the renewal of KHA Declaration of Property Restrictions and Easements.

Member Requests or Comments

1. Jack Lovezzola asked if the Board would consider adding communication throughout the peak summer season either by posting information on the web site or on bulletin boards.

2. Dave Ginzler reminded members who live west of Knights Hill Road that they can move their mailboxes to the corner of West Pondicherry and Morgan Lane.

Tom Kearns made the motion to adjourn, and Peter Silva seconded. The meeting adjourned at 10:28.

Respectfully submitted,

Phyllis Ginzler

Recording Clerk and Secretary

October 20, 2006