KNIGHTS
HILL ASSOCIATION
Bridgton ME 04009
Board of Governors Meeting
October 1, 2005
(Revised December 9, 2005)
Tom
Kearns, President
Phyllis
Ginzler, Clerk
Pam
Ambrose, Treasurer
Scott
Russell
Peter
Silva
Also
in attendance were 7 KHA members.
(Sign-in sheet attached)
Collateral that was provided to
members included:
Agenda
Minutes
of September 3, 2005 Board of Governors Meeting
Manager’s
Report
KHA
Statement of Account Balances (as of Sept. 25, 2005)
KHA
Transaction List by Vendor (Sept. 1 – Sept. 25, 2005)
KHA,
Inc. Profit and Loss Budget vs. Actual (Jan. 1 – Sept. 25, 2005)
The treasurer’s report was accepted with Scott Russell making the motion to accept and Peter Silva seconding.
Committee Reports
1. Building. Dan Weygandt reported no new building requests.
2.
Pool. The
board discussed the last remaining items to complete the pool project within
budget. The board agreed to purchase
additional pool furniture. The pool
committee will report back on its recommendation on landscaping.
Manager’s Report
Bill Hancock submitted his Manager’s Report. Bill elaborated on continuing water system-related projects: Ongoing gate replacement in the North Bay loop; repaired shut-off valves; the installation of hour meters to the submersible pump system; the installation of a water gate on Hemlock Point Lane; the relocation of the water gate outside the entrance to the Bullwinkle; and the replacing/adding of hydrants.
Bill sent reminders to owners with delinquent dues accounts. The board discussed an aggressive dues policy and authorized Bill to sent certified letters to delinquent owners.
The Manager’s report was accepted with Scott Russell making the motion to
accept and Phyllis Ginzler seconding.
Old Business
1. Boat Slip Assignments. Ron Kostka raised concern about the role and responsibility of the dock master. The board asked Ron and his two assistants, Dana Ambrose and Peter Silva to report back to the Board their recommendation for a clear waterfront policy and duties of the dock master.
2. Web Site. Phyllis Ginzler reported on her collaboration with KHA web master, Dick Minogue, to evaluate the capability of our current web site. Phyllis recommended that in the short term, KHA keep the free web site provided through Adelphia. Dick and Phyllis will continue to collaborate to update and make changes in the presentation of content on this site. Phyllis, Dick and Jeff Witherall will continue to evaluate other options for the future.
3. (This section was revised per a motion of the board on December 3, 2005)
Issue of a
Variance. On July
22, 2000, one week after the 1999/2000 Annual Membership Meeting, the Board of
Governors held a Variance Hearing on the Tim Crosby/Sims Request for Variance
to build a garage. The request was
granted/approved. However, a
certificate of Variance was not timely recorded with the Cumberland Registry of
Deeds by the owners as required in the Variance Policy, resulting in the
variance becoming null and void. The
issue is being reviewed by KHA attorney to determine whether the error can be
corrected or whether the owners must file a new Request for Variance with the
Board under the new Variance Policy adopted by the membership at the July, 2005
Annual Membership meeting.
New Business
1. Maintenance Items. The board agreed to develop a priority list of maintenance projects in the coming months. Of particular importance is the repair or replacement of beach picnic tables.
2. Capital Expenditures. The board agreed that priority would be given to three major capital projects: dock replacement; Poolwinkle roof; boardwalk to the docks.
3. Review Manager and Staff Job Descriptions. The board will continue the work of prior board in developing job descriptions for KHA manager and staff and report back at a future meeting.
The meeting adjourned at 10:15 A.M.
Respectfully submitted
Phyllis Ginzler
Recording Clerk
October 6, 2005