KNIGHTS HILL ASSOCIATION
Bridgton ME 04009
Board of Governors Meeting
September 3, 2005
The meeting was called to order at 8:30 A.M. In attendance were board
members:
Tom Kearns, President
Phyllis Ginzler, Clerk
Pam Ambrose, Treasurer
Scott Russell
Marilyn Salerno
Peter Silva
Jeff Witherell
Also in attendance were 19 KHA
members. (Sign-in sheet attached)
Collateral (attached) that was provided to members included:
Agenda
Schedule of Board Meeting 2005 – 2006
Minutes of June 4, 2005 Board of Governors Meeting
Manager’s Report
KHA, Inc. Profit and Loss
Budget vs. Actual (Jan 1 – Sept. 1, 2005)
KHA Transaction List by Vendor (July 1 – Sept. 1)
KHA Statement of Account Balances (as of Sept. 1, 2005)
Pool Expenditure Breakdown (as of July 14, 2005)
Secretary’s Report
The minutes of the June meeting were approved with Phyllis Ginzler
making the motion to approve and Tom Kearns seconding.
Treasurer’s Report
Pam Ambrose discussed her intention to work with KHA manager Bill
Hancock to familiarize herself with KHA finances and policies in her new role
as Treasurer.
Committee Reports
1.
Building. Dan Weygant reported very light building activity
with only one house extension request.
The Building Committee for 2005-2006 was re-appointed with Dan Weygant,
John Orr and Brian Douglass serving.
2.
Waterfront. The committee recommended that the Association send
a notice to the membership regarding the removal of boats/canoes from the beach
waterfront by Monday, October 10 (Columbus Day weekend). The Waterfront Committee for 2005-2006 was
re-appointed with Price Hutchins, Steve Fisher and Scott Russell serving.
3.
Pool. Phyllis Ginzler reported the status of the pool project
budget vs. actual provided by Bill Hancock.
From the $200,000 funding for the project, as of July 14, 2005,
$196,867.32 had been expended. The
remaining $3,132.68 is available for “next steps”: completing landscaping
around the pool area, additional pool furniture and improving the floor surface
of the children’s pool for safety.
There was also discussion about widening the concrete apron around the
pool. However, it was judged to be too
costly and disruptive and other alternatives will be considered.
Pam Ambrose took the opportunity to thank Scott
Russell and a core group of volunteers for the hard work of building the
Poolwinkle deck and painting the pool area buildings. Pam also offered to help procure bases for pool umbrellas.
Members brought up the need for additional and new
furniture for the beach area as well.
Manager’s Report. Bill
Hancock submitted his Manager’s Report.
He commented on his analysis of the cost of pool operations this summer
as being higher than previous years, although the pool was much easier to
maintain. He attributed the costs to
much higher usage by the membership as well as increased costs of supplies.
Bill noted that our water usage is higher than normal, suggesting leaks
somewhere in the system. Bill also
alerted the Board to increased electricity costs at the pump house. Discussion ensued concerning water
pressure. Tracy Rania brought to the
Board’s attention her home’s poor water pressure and suggested possible
remedies for her and other homes on Fox Crossing that experience this
problem. The Board noted that monies
are budgeted as part of a continuous water system improvement plan to replace
and upgrade valves.
A motion was made to accept the Manager’s Report. Scott Russell made the motion to accept and
Marilyn Salerno seconded.
Old Business.
1.
Boat Slip Assignments. There was discussion of the classification
of boats for the purpose of assigning slips.
It was recommended that KHA require some minimum horsepower and a bilge
pump to qualify a boat for a slip. The waterfront committee will study this and
recommend an explicit policy.
2.
Dockmaster. There was discussion on the desirability of
a Dockmaster to assist Bill Hancock in the management of the docks. Questions arose on the scope and responsibility
of this person(s). It was made clear
that the Board of Directors would continue to set policy governing the docks.
Ron Kostka has volunteered to be KHA Dockmaster, assisted by Peter Silva and
Dana Ambrose and the Board accepted their offer.
New Business
1.
Dock Repairs. Bob Gelles has investigated “bumping out”
the docks to provide more space for boats to maneuver into their slips. Preliminary cost estimate is $10,000 which
includes replacing part of the pier.
Discussion ensued on assessing additional dues to KHA members with boat
slips. The consensus remains that no
additional dues or fees should be charged at this time.
2.
Directory. Phyllis Ginzler stated that she had received
an e-mail from Elizabeth Tennyson and other requests to update the KHA
membership directory. She informed the
Board that a form was sent out in the September newsletter that requests
information from members who wish to be included in the directory. Their inclusion is voluntary and the
directory will be published for the social use of KHA members.
3. Web Site. Jeff Witherell suggested that the Board investigate improving our web site capability. He proposed using one of the existing, canned web sites, specific to meeting the needs of associations like KHA, at a cost of $31 per month. As a follow up, Jeff and Phyllis Ginzler will meet with Dick Minogue who currently manages a free web site and will report back at the next Board meeting.
4.
Letter from Barbara Radasch. Tom Kearns read a letter from Barbara Radasch (attached) expressing,
among other things, her concern over the esthetic appearance of Knights Hill
property. Discussion ensued that
resulted in a committee formed for the purpose of improving the attractiveness
of the area. Tracy Rania and Marilyn
Salerno volunteered to lead an effort that includes “Adopt a Corner”, a
volunteer effort to improve the visibility and attractiveness of each of
Knights Hill’s street signs and corners.
Discussion also focused on the issue of temporary
structures. It was suggested that we
ask the membership to report any questionable, temporary structure in Knights
Hill.
Meeting adjourned at 10:07.
Respectfully submitted:
Phyllis Ginzler
Recording Clerk
September 7, 2005